Corporate Relations/Development Assistant

New York, NY

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The Corporate Relations/Development Assistant provides a wide range of administrative and support activities for the Corporate Relations/Development Department.  He/She will coordinate with other departments within the organization to ensure seamless work flows for the Corporate Relations/Development Teams.   
 
PRINCIPAL DUTIES AND RESPONSIBILITIES
 
The Corporate Relations/Development Assistant performs the following functions, including but not limited to:
  • Maintains staff schedules, calendars, and record keeping systems/files for all internal functions related to Corporate Relations/Development Teams.
  • Assists in the outreach, organization, and preparation for internal and external meetings, including multi-day conferences.
  • Makes travel arrangements and prepares itineraries.  Processes all travel expense reports in Concur.
  • Processes check requests in eRequester for multiple team members and generates invoices for billing corporate supporters.
  • Works with the Finance department to ensure budget reports in Forecaster.
  • Records data into Salesforce, including; creating and maintaining account records, and conducts regular checks to ensure sponsorships are properly recorded in the database.
  • Runs and distributes Salesforce reports for Corporate Relations/Development meetings and other purposes.  
  • Maintains a comprehensive inventory of current Corporate Relations/Development resources and samples of work, including; proposals, budgets, promotional materials and agreements.
  • Takes minutes or notes when needed; transcribes them for approval and distribution; maintains records of follow-up actions and tracking completion of these actions following meetings.
  • Responds to incoming telephone calls and e-mail inquiries, answer questions and route calls and messages to appropriate departments.
  • Coordinates correspondence between Corporate Relations/Development Staff and external stakeholders, including corporate supporters as needed.
  • Supports Corporate Relations/Development Staff on administrative activities, including; online prospect research, corporate partner outreach, data input, and other activities as assigned.
  • Provide advance and on-site support for meetings/conferences, including; outreach, attendee list management, development of meetings materials, registration, etc.
  • Performs additional duties as required.
 
MINIMUM QUALIFICATIONS
 
  • Bachelor’s Degree from an accredited college or university is preferred.
  • Minimum 2-3 years job related administrative or office management experience, preferably with a national nonprofit health organization.   
  • Proficient with all Microsoft Office products, especially Outlook.
  • Prior experience in CRM Database management, such as Salesforce.   
  • Prior budget experience is preferred.
  • Ability to think pro-actively, multitask and meet deadlines.
  • Excellent organization, time management, interpersonal and customer service skills.
  • Ability to work both independently and as a member of a team.
  • Ability to travel on a limited basis.

Contact: NKFrecruitment@kidney.org

Perks of Working at the NKF

  • Generous Time off Policies
  • Medical, dental, vision and life insurance
  • 403(b) plan with matching company contributions
  • Flexible spending accounts
  • Commuter benefits program
  • Employee Assistance Program
  • Corporate discounts
  • Referral bonus