The Scientific Programs Assistant performs the following functions, including but not limited to:
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Provides overall administrative support to the Chief Scientific Officer and Chief Medical Officer.
- Manages, facilitates and tracks activities and projects of the Scientific Activities and CMO Departments, enlisting the help of other departments when appropriate. Thinks and acts strategically and independently, providing sound judgment and discretion regarding administrative issues related to NKF project implementation, processes, and volunteer interactions.
- Acts as liaison between NKF staff and the CMO and CSO, handling issues and problem-solving on their behalf when warranted.
- Responds to incoming telephone and Email inquiries regarding KDOQI and NKF’s professional education activities, route calls and messages to appropriate parties.
- Manages online and telephone copyright permission inquiries. Forwards inquiries to appropriate departments. Following NKF copyright policies, composes permission letters and creates invoices.
- Prepares correspondence, internal memos and PowerPoint presentations for the Chief Scientific Officer and Chief Medical Officer.
- Schedules, organizes, and tracks conference calls and internal meetings.
- Schedules travel arrangements for the Chief Scientific Officer and Chief Medical Officer.
- Processes travel expense reports for volunteers. Communication and follow-up with accounting department on behalf of NKF volunteers.
- Prepare and processes travel expense reports and check requests for Chief Scientific Officer, Chief Medical Officer.
- Opens, sorts, and prioritizes mail.
- Staffs KDOQI and professional education activities as needed.
- Answers phone calls for the Chief Scientific Officer and Chief Medical Officer and directs the calls properly.
- Performs other related duties as required.
- Bachelor’s Degree from an accredited college or university is preferred.
- Minimum one –two year job related office administrative experience is preferred. Previous experience in the non-profit/medical field preferred.
- Excellent telephone etiquette and professional manner with the ability to produce an effective interaction with the caller and provide a high level of customer service
- Excellent verbal and written communication skills.
- Excellent word processing skills, computer literate on WordPerfect, MS Word for Windows, PowerPoint, Excel, Email. Must be able to create charts and graphs.
- Excellent interpersonal and time-management skills.
- Ability to work without close supervision; to set priorities and perform multiple tasks.
- Ability to deal effectively with deadlines and time pressure.
- Ability to think quickly and follow through accordingly.
- Flexible for business travel 2-3 times a year.