Meetings & Events Coordinator

New York, NY

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GENERAL SUMMARY
 
As a member of the Meetings and Events department, this position is responsible for the successful preparation for and management of the logistical aspects of meetings and events for the Foundation. 
 
PRINCIPAL DUTIES AND RESPONSIBILITIES
 
The Meetings and Events Coordinator performs the following functions, including but not limited to:
 
  • Plan and execute national events, including the National Development Training, NKF Golf Classic National Finals, Spring Clinical Meetings, Patient Summit, Team Kidney activities, and a variety of medical meetings.
  • Prepare event specifications and hotel rooming lists; coordinate event logistics and client service needs related to catering, audio visual, and security for events.
  • Assist in contract negotiation with hotels, conference centers, and event production vendors
  • Manage various vendor relationships and deliverables.
  • Assist with the coordination of onsite events, including but not limited to managing temporary staff, shipping, and vendors/subcontractors.
  • Manage logistics for NKF exhibits, including equipment orders, freight, electric, AV, hotel accommodation and ancillary event space.  Evaluate exhibits to modify goals and guidelines as needed. 
  • Serve as a resource for local office staff in the coordination of meetings and events.
  • Work closely with the Meetings and Events Director to identify cost savings opportunities throughout various local office programs and events.
  • Coordinate with Finance department on associated receivables and payables.  Provide financial reconciliation reports to event/meeting project directors.
  • Manage volunteer/staff travel and spending through NKF’s travel agency.  Provide Finance with monthly spending reports. 
  • Work with Creative Services and event project leads to produce event collateral (signage, program books, exhibit materials, etc.)
  • Develop and implement new ideas to improve the event planning and implementation process.
  • Update and maintain calendar of meetings and events.
  • Performs additional duties and special projects, as required.
 
MINIMUM QUALIFICATIONS
 
  • Bachelor’s Degree from an accredited college or university.
  • Minimum two (2) years previous administrative experience.
  • Excellent interpersonal and time management skills.
  • Ability to deal effectively with deadlines and time pressures.
  • Ability to work with minimum supervision, to set priorities and to multitask.
  • Ability to interact effectively and professionally with all levels of management and constituents including medical professionals, volunteers, and vendors.
  • Ability to think quickly and follow through accordingly.
  • Flexible for overnight business travel (2-4 times per year).
  • Proficient in Microsoft Office. 
 
Please apply via email with your resume, cover letter, and salary expectations:
 

Contact: NKFrecruitment@kidney.org

Perks of Working at the NKF

  • Generous Time off Policies
  • Medical, dental, vision and life insurance
  • 403(b) plan with matching company contributions
  • Flexible spending accounts
  • Commuter benefits program
  • Employee Assistance Program
  • Corporate discounts
  • Referral bonus